February 23, 2018
NOTICE of 2017 ANNUAL GENERAL MEETING
Members of the CSAA are hereby notified that the 2017 Annual General Meeting of the Society will be held
4:45 – 7:00pm, Wednesday, February 28th, 2018
at
6769 Balsalm Street, Vancouver
(note: this is a private home, located across from Maple Grove Park, between W 51st Ave. and SW Marine Dr., street parking available)
For further information, call 604 266 6298
The agenda for the meeting includes presentation of CSAA Reports and Financial Statements as well as election of Directors.
The Province of British Columbia has established a new Societies Act. The CSAA proposes amendment of its By Laws to ensure alignment with the new Act, as required by the new Societies Act.
In addition, the CSAA is proposing amendments to By Laws that no longer reflect CSAA practice. The Annual General Meeting is asked to consider and vote on proposed changes to CSAA By Laws.
These By Laws are included at the bottom of this post.
CSAA members in good standing are invited to vote on Society business. Please remember to renew your membership in advance of the meeting to ensure your active voting status. You can renew online here.
Questions regarding the Annual General Meeting may be directed to:
Margo Palmer 604 266 6298
or at csaa@telus.net
www.canadiansocietyforasianarts.org
The Society’s AGM will be held in conjunction with
Before Museums: The Tea Room as a Space for Art Appreciation in Pre-Modern Japan
A presentation on the arts of the Japanese tea ceremony by Maiko Behr
Maiko Behr of SaBi Tea Arts will present an overview of the arts of the Japanese tea ceremony and the concept of art appreciation in the context of tea practice.
Maiko Behr is a licensed instructor in the Omotesenke tradition of tea ceremony. She began formal study of this Japanese cultural art form more than twenty years ago as a supplement to her academic studies in Japanese art history.
After completing graduate work in classical Japanese literature and art at UBC, she worked as a curator and as a Japanese-English translator for many major Japanese art museums. Maiko opened SaBi Tea Arts, a space for experiencing and learning about Chanoyu, Japanese tea tradition, and related arts.
Light refreshments will be served.
Special Resolutions to Amend the By Laws of the Canadian
Society for Asian Arts (CSAA)
The Annual General Meeting is asked to consider and vote on the following proposed changes to CSAA By Laws:
- BE IT RESOLVED as a Special Resolution that:
Paragraph 6 of Article II Meetings be deleted and the following substituted:
“Quorum: 10% of the members present in person shall constitute a quorum at any General Meeting, and in the event that a quorum is not present within 30 minutes after the time set, the meeting shall stand adjourned to a time and place determined by the President and the quorum at any such adjourned meeting shall be those members who shall be present in person at such adjourned meeting, provided that in no case can any meeting be held unless there are five members present in person.”
Substitute:
“Quorum: 10% of the members present in person shall constitute a quorum at any meeting of the Society, and in the event a quorum is not present, the next meeting can be held regardless of the number of members present.”
BE IT RESOLVED as a Special Resolution that:
Paragraph 2 of Article III Offices and Directors shall be amended:
Original By Law
“Officers: Shall be the President, Vice-President, Past President, Recording Secretary, Corresponding Secretary and Treasurer and they shall constitute the executives. They shall be members of the Board of Directors. The office of past president shall not be an elected office, and the past president shall be the immediate past president, or in his absence, the person who next preceded him who shall accept the office.”
Amend to:
“Officers: Shall be the President, Vice-President(s), Past President, Secretary and Treasurer and they shall constitute the Executive. They shall be members of the Board of Directors. The office of past president shall not be an elected office, and the past president shall be the immediate past president, or in his/her absence, the person who next preceded him/her who shall accept the office.”
- BE IT RESOLVED as a Special Resolution that:
Paragraph 3 of Article III Offices and Directors shall be amended:
Original By Law
“Standing Committees: There shall be the following Standing Committees, and such other Committees as the Board may wish to establish: Finance, Membership, Programme, and Public Relations.
Amend to:
“Standing Committees: The Board may establish Standing Committees, such as Program, and any other Committees the Board may wish to establish.”
- BE IT RESOLVED as a Special Resolution that:
Paragraph 5 of Article III Offices and Directors shall be amended:
Original By Law
“Election: section b) Not less than one month prior to the Annual General Meeting, the President shall appoint a Nominating Committee of not less than two members and including two immediate Past Presidents of the Society, if available, and such other members as he shall think fit.”
Amend to:
“Election: section b) The Board shall prepare nominations to the Board of Directors, as required, prior to the Annual General Meeting.”
Original By Law
“Election: section c) The Nominating Committee shall nominate at least one member of the Society for each vacancy on the Board. Other nominations duly made and seconded by members and accompanied by the consent of the nominee, may be made in writing lodged with the Recording Secretary prior to the Annual General Meeting or nominations may be made from the floor of the Annual General meeting. Only Life, Donor, Active and Family members may be elected to the Board.”
Amend to:
“Election: section c) The Board shall nominate a member of the Society for any vacancies on the Board. Other nominations duly made and seconded by members and accompanied by the consent of the nominee, may be made in writing lodged with the Board prior to the Annual General Meeting or nominations may be made from the floor of the Annual General Meeting. Only Society members may be elected to the Board.”
- BE IT RESOLVED as a Special Resolution that:
Paragraph 4 of Article V Powers and Duties of the Officers shall be amended:
Original By Law
“Recording Secretary: Shall keep minutes of the all General and Board Meetings of the Society.”
Amend to:
“Secretary: Shall keep minutes of all General and Board Meetings, and shall conduct any correspondence and other duties that the Board may direct.”
Paragraph 5 of Article V Powers and Duties of the Officers shall be deleted:
Original By Law
“The Corresponding Secretary: Shall conduct the general correspondence of the Society, keep all the outgoing and incoming correspondence, maintain a mailing list and perform such other duties as the Board may direct.”
- BE IT RESOLVED as a Special Resolution that:
Article VI: Auditors shall be amended:
Original By Law
“The account of the Society shall be audited annually. The auditor shall be appointed each year at the Annual General Meeting.”
Amend to:
“The accounts of the Society may be audited annually, or at such time as the Board may determine. The auditor may be appointed at the Annual General Meeting, or at such time as the Board may determine.”
